Documents are a crucial element of any business that is successful. With an abundance of data processed into documents and archiving every day it’s crucial for businesses to have a reliable and flexible document management system in place.
While traditional paper filing systems may not be able to handle the growth of a business however, modern document management software can easily scale and alter its indexing system as the organization expands. A reliable DMS can also automatize workflows, which allows users to gain access to information quickly.
A great DMS should be able to give admins the power to control the rights of different documents. This feature is especially useful in collaborative work, in which human error is possible and crucial information could be altered accidentally. A good DMS allows administrators to know at any time who is editing the document and also to revert to previous versions, in case needed.
Templafy, a smart tool helps to optimize the creation of documents by allowing teams to design templates that are automatically filled with logos, metadata, and disclaimer information. It is able to detect the inconsistencies and errors and fix them automatically, without the need for input from users. Its advanced features include an eSignature, document archiving feature, as well as a recovery option for files.
ClickUp Docs, a document management software, allows users to collaborate and store all their documents in one location. It is ideal for constructing both external and internal documents, wikis, and knowledge bases. It is a tool to facilitate collaboration and multiplayer editing, and can be accessed on any device.