Meetings online may not be as effective as those that are held in person, but they do provide more flexibility to participants and be easier monitored. They also require more etiquette for board meetings and have their own set of challenges. Here are some best practices to adhere to:
Start the meeting by sharing a video of all attendees as much as possible to establish a personal connection with remote participants right from the get-go. This helps to avoid confusion when dealing with any issues or concerns. It’s also recommended to include the agenda at the beginning of the meeting. It’s also a good idea to encourage attendees to participate or ask questions throughout the discussion.
Make sure that audio and video equipment is prepared prior to the start of the meeting and test all cameras to ensure that they’re working properly. Directors should dress professionally and have their cameras set. They must close any tabs they think could distract them, and avoid glares from windows or other distractions. It’s also recommended for directors to turn off their microphone when they aren’t speaking, and to use the chat feature of the meeting to notify the moderator if they’re required to leave of the video.
It’s simple for the board to include the opinions of all members in decisions provided it uses a board management software that has voting and polling functions. This will make everyone feel valued and part www.boardonlinemeeting.net/5-steps-to-help-your-business-reach-short-term-financial-goals/ of the team. It’s also a good idea to have the chair or other officers take the time to remind everyone of any post-meeting follow-ups, like making a board survey or collecting e-signatures.